1. Introduction
2. Legal Framework Governing NGOs
3. Categories of NGO Registration
4. Procedures for NGO Registration
5. Conclusion

Introduction:
The United Republic of Tanzania defines a Non-Governmental Organization (NGO) as a voluntary, self-governing, not-for-profit entity that operates for public benefit purposes. These purposes encompass enhancing economic, social, or cultural development; protecting the environment; and advancing good governance, law and order, and human rights. According to Section 2 of the Non-Governmental Organization Act No. 24, an NGO is characterized as a voluntary grouping of individuals or organizations that is autonomous, non-partisan, and nonprofit. It can operate at local, national, or international levels to promote various developmental objectives, engage in environmental protection, or advocate on pertinent issues. Notably, organizations like trade unions, social clubs, political parties, and religious propagating groups are excluded from this definition.

Legal Framework Governing NGOs:

The activities and operations of NGOs in Tanzania are governed by the Non-Governmental Organization Act No. 24 of 2002, which was later amended by Act No. 11 of 2005. Oversight of NGOs falls under the Tanzania National NGO Coordination, situated within the Ministry of Health, Community Development, Gender, Elderly, and Children. This structure ensures that NGOs operate within a legal framework designed to promote transparency and accountability.

Categories of NGO Registration:

• The registration of NGOs in Tanzania is categorized into four levels:
• District Level Registration: This is the initial stage where local NGOs register with district authorities.
• Regional Level Registration: NGOs operating across multiple districts may register at the regional level.
• National Level Registration: Organizations with a broader scope that operate nationwide must seek national registration.
• International Level Registration: This category applies to NGOs that operate on an international scale, requiring registration with relevant authorities.

To facilitate this registration process, public officers are appointed at both the district and regional levels. The District Administrative Secretary (DAS) oversees registrations at the district level, while Regional Planning Officers handle registrations at the regional level, as outlined in Sections 22(1) and 23(1)-(3) of the Act.

Procedures for NGO Registration:

The registration process for NGOs involves several key steps:

1. Application Submission:

The first step is to file an application with the registrar by completing the prescribed form, NGO Form No. 1. This application must be accompanied by specific documents as detailed in Section 12(2) of the Non-Governmental Organization Act. Required documents include:

• A copy of the NGO’s constitution.
• Minutes from meetings that include the full names and signatures of founder members.
• Personal particulars of key office bearers (Chairman, Secretary, and Treasurer), along with two passport-sized photographs for each.
• The address and physical location of the NGO’s head office.
• Payment of the application and registration fees.
• Any other particulars as may be requested by the registrar.

Upon approval of the application, the registrar will issue a certificate of incorporation for the NGO.

2. Compliance Certification:

Following incorporation, the next stage involves applying for a certificate of compliance by completing and submitting the prescribed form, NGO Form No. 3. This application must include:

• A copy of the NGO’s constitution.
• The certificate of incorporation.
• Minutes containing the full names and signatures of founder members.
• Personal particulars of office bearers (Chairman, Secretary, and Treasurer), along with two passport-sized photographs.
• The address and physical location of the NGO’s head office.
• Any additional particulars as required by the registrar.

3. Annual Requirements

Once registered, each NGO must pay a prescribed annual fee. Furthermore, NGOs are required to submit an Annual Activity Report and an Annual Financial Audited Report at the end of each calendar year. This is done by filling and lodging NGO Form No. 10 with the registrar, ensuring ongoing compliance with legal and operational standards.

Conclusion:

Non-governmental organizations play a crucial role in promoting social welfare, environmental protection, and good governance in Tanzania. The structured framework for registration and operation, governed by the Non-Governmental Organization Act, ensures that these entities function transparently and effectively. By adhering to the established procedures, NGOs can contribute significantly to the country’s development objectives while fostering accountability and community engagement.

Disclaimer: This article is authored by Margreth Some, from Rive & Co, a new and innovating law firm as a result of the partnership between ABC Attorneys, Stallion Attorneys and Sepia Attorneys, built on the foundation of trust, credibility, and novelty, offering expert legal solutions. This Article is for informational purposes only and should not be construed as legal advice. It is recommended to consult with a qualified legal professional for advice specific to your situation.